Frequently Asked Questions
General FAQs
Q: How do I get started with booking a trip or event?
A: You can start by visiting our Contact page or sending an inquiry through our booking form. We’ll schedule a consultation to discuss your preferences, and from there, we’ll create a plan for your travel or event.
Q: What kind of services does your travel agency offer?
A: We offer a full range of travel services, including but not limited to:
- Flight bookings
- Hotel accommodations (luxury, boutique, resorts)
- Custom itineraries and tours
- Group travel and corporate travel packages
- Destination weddings, honeymoons, and family vacations
Q: What types of events do you plan?
A: We specialize in:
- Weddings
- Corporate events (conferences, meetings, team-building)
- Private parties (birthdays, anniversaries, retirement parties)
- Holiday events and charity galas
- Group events (reunions, bachelor/bachelorette parties, etc.)
Q: How does the planning process work with Sans Getaways?
A: We start with a chat to learn what you want and need. Then we build a detailed plan or itinerary, walk you through it, and make any changes you’d like. Once you’re happy with it, we handle the bookings, arrangements, and updates so you always know what’s happening.
Q: What makes Sans Getaways and Planning different from other planners?
A: We believe planning should feel easy for you, not like another task on your list. We take the time to understand what matters most to you and handle the behind-the-scenes work so you can focus on enjoying your event or getaway. From your first idea to the final detail, we’re here to make sure it all comes together just the way you envision it.
Q: Do you charge for consultations or planning services?
A: Our initial consultation is complimentary. After that, fees depend on the scope of your travel or event plan.
Q: Can I customize my travel or event package?
A: Yes! Everything we plan is fully customizable to meet your preferences and expectations.
Travel Planning FAQs
Q: Do I need to pay upfront to book my trip?
A: Yes, a deposit is required to confirm your booking, with the remaining balance due before your travel date. Payment plans may be available depending on the type of service.
Q: Can you help me plan a trip for a large group?
A: Absolutely! We handle group travel for family reunions, corporate trips, weddings, and more. Get in touch for a consultation, and we’ll sort out the plans, bookings, and details to keep things easy for everyone.
Q: What happens if I need to cancel my trip?
A: Our cancellation policy depends on the specific services booked (e.g., flights, hotels, tours). Typically, a cancellation fee applies, but we always strive to offer flexible options where possible. Please refer to our Cancellation Policy for detailed information on our cancellation policies.
Q: How do I know my trip is protected in case of cancellations or changes?
A: We recommend adding travel insurance to your booking for peace of mind. It helps cover unexpected events like cancellations, medical emergencies, or travel delays.
Q: What types of travel can Sans Getaways help me plan?
A: We help plan family vacations, romantic escapes, group adventures, and relaxing getaways. Whether you’re looking for something simple and affordable or a more luxurious stay, we’ll help you put together a trip that matches what you have in mind.
Q: Do you handle last-minute travel bookings?
A: Yes! We can assist with last-minute travel arrangements, subject to availability. Contact us as soon as possible for the best options.
Q: Can you help with international travel, including visas and passports?
A: We don’t handle visas, passport renewals, or other travel documents at this time. For help with these, we recommend contacting the relevant government office or consulate for the most up-to-date guidance.
Event Planning FAQs
Q: How far in advance should I book my event?
A: For weddings and large events, we recommend booking at least 6-12 months in advance to ensure availability and secure the best venues and vendors. For smaller events, 3-6 months in advance is usually sufficient.
Q: Can you help me with event decorations and planning details?
A: Yes! We handle everything from décor and vendor coordination to catering and on-the-day setup. You can count on us to pull all the pieces together so your event looks and feels just the way you want it.
Q: What is your event planning process?
A: Our process includes:
- Consultation: Discuss your vision, budget, and goals.
- Planning & Design: We create a detailed plan, including vendors and designs.
- Execution: We coordinate all aspects of the event to ensure everything runs smoothly.
- Post-Event Review: We follow up to ensure satisfaction and discuss any future needs.
Q: What types of events do you specialize in planning?
A: We organize weddings, birthdays, corporate retreats, vacations, anniversaries, and special celebrations. No matter the event, we ensure it is done right.
Q: Do you offer destination event planning?
A: Yes! We specialize in planning destination events within Jamaica for clients living overseas who want to celebrate here. However, we don’t plan events outside of Jamaica at this time.
Q: Can you work within my budget?
A: Absolutely. We structure our planning services to fit your budget while still delivering exceptional results.
Q: What is your cancellation or postponement policy for events?
A: Policies depend on the contracts with individual vendors and venues. We help manage cancellations or changes to minimize penalties. Please refer to our Cancellation Policy for detailed information on our cancellation policies.
Payment FAQs
Q: What payment methods do you accept?
A: We accept payments by bank transfer, credit or debit card (in person via our POS system), or securely online through Fygaro. Cash payments can also be arranged in special cases upon request.
Q: Do I need to pay a deposit?
A: Yes, a non-refundable deposit of 25% of the total cost is required to secure your booking.
Q: When is the final payment due?
A: Final payments are due 30 days before your booking date, or as outlined in your booking agreement.
Q: Can I make payments in installments?
A: Yes, we offer flexible payment plans for eligible bookings. Please contact us to set up a plan that works for you.
Q: What happens if I miss a payment deadline?
A: Missing a payment deadline may result in the cancellation of your booking. If you are unable to make a payment on time, please inform us immediately to discuss your options.
Q: Is there a late payment fee?
A: Yes, late payments are subject to a fee of 5% of the outstanding balance or JMD 3,500, whichever is greater, per week until the balance is paid in full.
Q: Are payments refundable?
A: Deposits are non-refundable. Refunds for other payments depend on the cancellation policy agreed upon in your booking contract.
Q: Will I receive a receipt for my payment?
A: Yes, you will receive a receipt via email after each payment is processed.
Q: Can I pay in a different currency?
A: Yes! We accept payments in Jamaican Dollars (JMD) and US Dollars (USD). If you pay in USD to a Jamaican account, standard currency conversion rates may apply.
Q: How do I confirm my payment has been received?
A: Once your payment is received, you will receive a confirmation email with a receipt and updated booking details.